Junior Finance and Admin

ESSENTIAL FUNCTIONS


Accounting Support:

1.  Assist with managing accounts payable and accounts receivable, including processing invoices, preparing payment schedules, and handling receipts.
2. Maintain and update financial records in accounting systems. Ensure that transactions are recorded accurately and on time.
3. Assist in reconciling bank statements with internal financial records and resolving discrepancies.
4. Support the payroll process by ensuring that timesheets are completed and accurate, and assisting with any payroll-related inquiries.
5. Track and record expenses, ensuring they are within the company’s budget.
6. Help prepare financial reports, such as balance sheets, income statements, and cash flow statements, on a regular basis.

Administrative Support:

1.  Provide day-to-day administrative support, including managing office supplies, organizing files, and maintaining office equipment.
2. Schedule meetings, appointments, and coordinate calendars for team members or management.
3. Assist in preparing documents, reports, and presentations for the accounting and administrative teams.
4. Handle phone calls, emails, and correspondence, ensuring effective communication both internally and externally.
5. Maintain accurate and organized filing systems for both accounting and administrative records.
6. Provide assistance with administrative HR tasks, such as processing leave requests and maintaining employee records.

Additional Responsibilities:

1.  Assist with special accounting and administrative projects as needed.
2. Provide support to management or other departments with ad hoc tasks.

JOB SPECIFICATIONS:

1.  Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
2. Alternatively, an associate degree with relevant accounting coursework or experience is acceptable.
3. Proven experience (1-3 years) in accounting, administration, or office support roles.
4. Experience with accounting software (e.g., QuickBooks, Xero, or similar) is preferred.
5. Familiarity with basic financial principles, accounting processes, and administrative tasks is a plus.
6. Basic understanding of accounting principles, financial transactions, and recordkeeping.
7. Strong attention to detail to ensure accuracy in financial records, documentation, and office operations.
8. Excellent time-management and organizational skills, with the ability to handle multiple tasks and prioritize effectively.
9. Good written and verbal communication skills for interacting with colleagues, clients, and vendors.
10. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with accounting software and office management tools is a plus.
11. Ability to identify issues and offer practical solutions to accounting and administrative problems.
12. Strong ability to handle sensitive information with discretion and confidentiality.